Evacuation
Evacuation Payments: Evacuation
payments are made when employees/family member(s) are authorized or ordered to
evacuate a foreign post. Evacuation payments consist of (1) a subsistence
allowance to help cover the costs of lodging and meals; (2) local transportation
allowance at the safehaven when a personally owned vehicle is not available; (3) an air freight replacement allowance if air freight is not shipped from
post; and (4) a pet shipment and required quarantine allowance to assist with getting the family pet or pets out of and return to the foreign post of assignment. Subsistence amounts are based on the safehaven's per diem rate and the
lodging calculation differs if occupying commercial or non-commercial quarters.
Evacuation payments terminate no later than 180 days after the evacuation order
is issued unless the evacuation order has been extended past the 180 day mark (rare)
and an employee's account for 180 days of subsistence has not been reached.
Generally, the United States and non-foreign
areas (the 50 United States, the District of Columbia, territories,
possessions, Commonwealth of Puerto Rico and Commonwealth of the Northern
Mariana Islands) are designated as the official U.S. safehaven.
When necessary, an official foreign safehaven may be designated. Evacuees are required to go to the official U.S.
or official foreign safehaven to receive evacuation benefits/allowances. An
employee may request designation of an alternate foreign safehaven for special
family needs but approval is not guaranteed. See DSSR sections 600
and 960 (Evacuation Payments Worksheet) and the Evacuation Manual available at
each foreign post for more information. The FAQs associated with the 2020
Global Authorized Departure have been moved to the end of the Evacuation FAQs
in case they need to be referenced.
LINKS:
Posts in
Evacuation Status Report (Intranet only)
Link to Office of Emergencies in the Diplomatic and Consular Service (M/EDCS)
FORMS:
DS-0600 (07/2020)
- Evacuation Payments Worksheet (myData/Intranet only)
Worksheet to calculate Subsistence Expenses Allowance (SEA) claim. DSSR 960 also contains the Evacuation
Payments Worksheet (available on both Intranet and Internet)
DS-4095 (01/2022) - Subsistence
Expense Allowance Application (SEA) (myData/Intranet only) to facilitate SEA payment
processing for Department of State
employees and/or eligible family members.
To expedite processing: Forms may be emailed to GFSCSeaPackage@state.gov.
The DS-4095 and SEA PS DSSR Template have both
been updated on Central Allotment Accounting (CAA) (sharepoint.com).
RESOURCES:
Frequently Asked Questions (FAQs) - Evacuations
During evacuations, the Global Community Liaison Office (GCLO) is the Department of State's main point of contact for evacuees,
providing guidance on allowances, regulations, housing, education and
employment for family members. GCLO coordinates with post management, regional
bureaus and other offices to support the evacuated community. For questions
about evacuations contact GCLOCrisisManagement@state.gov
Contact for Department of State Direct Hire Evacuees: Comptroller Global Finance Services (CGFS) at GFSCSeaPackage@state.gov for
clarification, assistance or specific questions related to your SEA application
and payments.
Department of Defense and Uniformed Military Personnel: Uniformed
military personnel and their dependents are covered separately under the Department
of Defense Joint Travel Regulations. Assigned DOD civilians, military, and
family members should contact their parent organizations. Those assigned to the
Defense Attache Office should contact DIA Headquarters; and those assigned
under the Defense Security Cooperation Agency (Military Group, ODC, etc.)
should contact their Combatant Command. If DOD personnel have questions,
contact the Defense Attache Service, Support Services Branch at (202)
231-7019/7465 /7464/7466 or email DASSupportServices@dodiis.mil.
For Agencies Outside of the Department of
State: Employees outside of the
Department of State should check their agency's regulations before applying the
government-wide Standardized Regulations (Government Civilians, Foreign Areas)
maintained by the Department of State and commonly referred to as the
DSSR. Although the DSSR applies to all
government civilians in foreign areas, each agency may have further implementing
regulations and has its own forms and process.
Implementing regulations/policy for the Foreign Affairs Agencies is the Foreign
Affairs Manual (FAM).
Last updated May 4, 2023